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Enterprise Edition
Employee Data Bank(EDB) – Core HR
HCM Café employee data management (EDB) module is very comprehensive module, which not only manages employee information but also automates various HR process like leave, attendance, payroll , appraisal, training etc.
Key features
- An user-friendly web-based tool that enables the user to manage the data collection, storage and retrieval of data in a simple and effective manner
- It enable to create/manage the employee profile with the details
- Employee basic details like joining date, DOB, Address
- Official details like reporting hierarchy, designation, promotion or confirmation
- Payroll details like Bank, PF, PAN NO etc.
- Complete education info in chronological order
- Training & certification details
- Passport and visa details
- Employee Specific documents and Id cards like marks cards, certificate, appointment letter, passport, ID proof etc.
- Multiple reports related to employee data
- Employee reporting hierarchy.
- Employee Incident dairy management like policy violation, notice or warning letter to employee or record the employee performance record.
- Employee service request management like ID card, laptop, grievance etc.
- Facility to conduct polls and surveys, input of suggestions and online help desk (ticket system)
- Email alerts and reminders on pending or upcoming events like – confirmations, separation, event/training program confirmation, birthday, etc.
- Provision for employee transfers, separation, settlements, etc.
- Maintains comprehensive audit log of all categories of data modified at any given time/date for every user with a provision to generate report
Smart Recruitment
HCM Café recruitment module enables you to streamline the recruitment process, systematically track the requirements and find the right talent.
Key Features
- Requirement-centric workflow– This module allows you to analyze and create requirements, shortlist and assign them to different teams and monitor the complete recruitment process effectively.
- Searching and short-listing resumes for requirements– This module allows you to accurately search and pinpoint the set of resumes most suitable for each of your requirements.
- Forwarding resumes– This module allows you to forward resumes of shortlisted candidates to the interview panel members or clients or hiring managers.
- Interview feedback– This module provides a rich user interface to your interview panel members wherein they can enter the feedback after an interview of the candidate or viewing the pre-screening process.
- Offer letter generation module– This module allows you to save any number of offer-letter templates along with their parameters and generate offer letters for multiple candidates in one go.
- Comprehensive reports– This module helps the senior management of the company to monitor the recruitment process. One can generate the reports candidates-wise, requirement-wise, status-wise, recruiter-wise, etc.
On-Boarding
HCM Café On-Boarding module enables you to streamline the On-Boarding process, Sending registration link, document upload etc.
Key Features
- On boarding Process – registration link, Document upload
- ID card printing
Employee Service Request like email Id, Mob, Laptop, Desk/Cub etc.
Letter Management
Letter Management module helps the employees, managers and HR Head/Admin to store any type of letter in their standard format.
Key features
- Appointment Letter
- Confirmation Letter
- Promotion Letter
- Increment Letter
- Address Proof Letter
- Acknowledgement Receipt
- Deputation/Transfer Letter
- Appraisal Letter
- Asset Allocation Letter
- Relieving Letter
- Service Letter etc….
Time & Attendance Management
The time management module can be configured with any of the attendance-capturing biometric/ access card devices.
Key features
- Automated Overtime Calculation
- Automated Late-in/ Early-out Calculation
- Grace in/ out time
- Real-time attendance
- Daily/ monthly/ yearly attendance reports
- Facility to define multiple shifts
- Shift roaster management
- Provision for employee to apply for attendance/on-duty regularization.
Employee Transfer
We provide web-based access to employees, managers and Admin to set a automate process for employees moving from one location to other without changing the payroll, tax and other details.
Key features
- Automate Location payroll
- Tax calculation
Payroll Management
HCM Café The software is an accurate, simple and reliable tool for the HR, finance & audit departments to manage employee payroll processing, filing statutory returns, generating pay slips, etc.
Key features
- Can define any number of salary components/structure.
- Enables to address all statutory compliance requirements related to PF, ESI, Profession profession tax, TDS, Income income tax, etc.
- Configurable masters like PF/ESI/Income Tax.
- Employee loan management
- Configurable pay slips (Supports slip (supports multi-language formats)
- Enables consolidation of all information in one single location and keep track of employee payout history.
- Facilities to process arrears for one or more employees employee(s) on applicable component(s) from any previous date/month any and pay the same under a separate component(s) in the payslip
- Comprehensive A complete final settlement module to manage settlements including automatic calculation of outstanding loan balances, notice pay and, leave encashment and,Income Tax, etc.
- Comprehensive An user-friendly Income Tax Declaration tool, through which employee can submit the Income Tax Investments/ Savings investments/ savings declaration for the financial year.
- Bank Transfer statements for all banks can be generated.
- Interfacing-It can be integrated with other accounting software programs; i.e., Tally, People soft, SAP People soft or others, etc.
Leave Management
Leave module helps the employees to apply for leaves easily, automate the HR administrative tasks of managing leaves. It has inbuilt configurable work flow (i.e., apply/approve work flow).
Key features
- Any number of leave types can be defined.
- Leave rules can be set for various categories of employees.
- Facility to carry forward or Lapse the leaves .or cancel the un-utilized leaves
- Employees can apply leave with email notification.
- Leave planner which helps the manager to withdraw or cancel leaves request.
- Reduces the paper work and physical movement.
Travel & Reimbursement Management
We provide web-based employee travel and expense management services. By streamlining your cost control process, you’ll be able to speed up your reimbursement response time and improve employee satisfaction through effective processes.
Key features
- An effective web-based tool to streamline employee travel request and approval process.
- It supports complex travel rules to make the claims process more controlled and easier for everyone.
- It enables automation of travel request approvals, travel desk activities like intimation of booking details to employees, change itinerary, ticket cancellation, process tracker and reports.
- Helps all stakeholders to plan official travel in advance and keep the respective parties informed on the travel plan and in turn, get ticket, advance, etc. organized well in advance.
- Provision to get local conveyance request from employees, online.
- Provision for multiple-level approvals which allows approval from either the immediate manager of the employee or route it to 2 more approvers (e.g.: Department Head/CEO).
- On completion of tour, this module allows for reimbursement/ travel-bill settlements process.
- Scan & upload the copy of the expense bill copies.
Training & Development
HCM Café-training is a web based training management software that automates the entire training management process. It enables to track employees’ training needs, fulfillment, feedback’s and training effectiveness. It has post feedback tracking facility to measure and improve the training.
Key features
- Define training calendar, courses, feedback’s forms, etc.
- Self-enrollment by employees and HR team short-listing and assigning of employees for related courses.
- Monitor employees’ training against their position requirements.
- Track training recommendations from appraisal feedback.
- Send email reminders relating to class sessions.
- Track training records and status of employees individually or employees of a specific department or all the employees.
- Line managers can view the course calendar and recommend their team members for existing or new courses.
- Manage internal/external faculty, based on their expertise.
- Track training attendance, training completion and cancellations.
- Record training credits, training hours, and assessment scores.
- Capture and analyze the post training feedback
- Monitor progress made by employees, post training.
Performance Management (PMS)
Our performance management system aligns the workforce to the organization’s goals and objectives, thus empowering the employees to be responsive to business opportunities and deliveries.
Our Performance Management software is an ideal platform for setting, tracking and appraising employee performance.
Key features
- Streamline the appraisal cycle by setting up calendars
- Define KRA, KPI with different weightages
- Employees can be evaluated for multiple roles with multiple appraisers
- Multiple reviews of the appraisal form
- Facilitates individual development plans and training
- Map actual appraisal ratings against the standard set
- HR/Appraisal Administrator can manage the appraisal process with ease and generate reports.
Exit Management
HCM Café The software is an accurate, simple and reliable tool for the HR, exit process, exit interview, process clearance etc.
Key features
- Exit Process – submit resignation, approve etc.
- Exit Work Flow : IT /ADMIN/ FIN etc.
- EXIT Interview
- Full and Final Settlement
- Tender, view, withdraw & track resignation online
- Manager can review and approve the resignation request
- Manager can set the last working day
- Employee can review and track the dues clearance status
- IHR can initiate/update exit interview feedback
- Generate payroll inputs for full and final settlement
- Generate relieving documents.
Full & Final Settlement
HCM Café The software is an accurate, simple and reliable tool for the HR, exit process, exit interview, process clearance etc.
Key features
- Generate payroll inputs for full and final settlement
- Generate relieving documents
Value added services
Dashboard
HCM Café The software is an accurate, simple and reliable tool for the HR, exit process, exit interview, process clearance etc.
Key features
- Employee self-service Dashboard
- Manager self-service Dashboard
- Employee to view their daily/weekly/monthly Attendance
- Manager to view their subordinate profile
- Approve/reject features
- Manager to View their Subordinate monthly summary
- One click information to view their subordinate productivity
- Apply provision on behalf of their team members.
Reports
HCM Café The software is an accurate, simple and reliable tool for the HR, exit process, exit interview, process clearance etc.
Key features
- Employee to view their daily/weekly/monthly Attendance
- Manager to view their subordinate profile
- Monthly Muster, Monthly Punch Report, Leave Ledge Report, Leave Balance Summary
Analytics Reports
HCM Café The software is an accurate, simple and reliable tool for the HR with different Analytics Report.
Key features
- Employee to view their daily/weekly/monthly Attendance
- Manager to view their subordinate profile
- Monthly Muster, Monthly Punch Report, Leave Ledge Report, Leave Balance Summary
ESS & MSS
HCM Café The software is an accurate, simple and reliable tool for the HR, exit process, exit interview, process clearance etc.
Key features
- View Org Structure, policies & document online
- Apply for leaves, Check leave balance
- Request advances, expenses/claims & check status
- View/update Income Tax computation
- View pay-slips, loan balances, PF, TDS etc., for any processed month
- Write goals, submit self-appraisal, check status
- Submit changes to personal data in HR records
- Check Profile details +more…